Friday, July 27, 2012

Automated fraud detection tool now integrated into MDS

For Immediate Release

TSH Releases Positive Pay Module for MDS ERP Software

Clifton, NJ. The Systems House, Inc.

A leading software provider for the Distribution Industry has announced the current release now incorporates Bank Positive Pay options.

What is Positive Pay?
Positive Pay is an automated fraud detection tool offered by the Cash Management Department of most banks. In its simplest form, it is a service that matches the account number, check number and dollar amount of each check presented for payment against a list of checks previously authorized and issued by the company. All three components of the check must match exactly or it will not pay.
MDS Allows for Positive Pay in three Ways:
• File Creation
Each bank has its own unique file format which MDS has built in templates for.

• File Transmittal
MDS will create the file and allow you to transmit the file via email, web upload or FTP

• Research The MDS Detail Check Inquiry will allow you to see who was paid on each check and email verification to the bank if requested.
TSH remains committed to providing the best in customer service and support for our client base.

With responsive solutions and a large technical staff backing them up this is just one more example of the industry leading technology and solutions that are the core of Supply Chain Management for the Real World.

The Systems House, Inc. (TSH), formed in 1979, is a company with a long standing reputation for outstanding customer service. With in excess of 250 installed MDS clients throughout the United States and Canada, TSH is widely recognized as one of the premiere suppliers of software and computer solutions for the Distribution marketplace. TSH has made a corporate commitment to distribution, which assures our customers that the latest in technology innovation, so critical to their success in the complex and fast changing world of distribution, will be available when needed.

For more information on TSH or MDS call The Systems House, Inc. at 1-800- MDS-5556. Or send a message to
Click here and tell us how we can help you with your business solutions.

Monday, July 2, 2012

Sam's Club Small Business: Simplify Your Business with an SOP

Business Software and Supply Chain Management go hand in hand with an SOP. Keeping countless spreadsheets and having one person be the one who can run your business processes limits not only your growth, but also your daily operations. Integrating an SOP is a standard part of the MDS System and during implementation we work with your and your team to define and document these steps. 

For more information on TSH or MDS call 
The Systems House, Inc. at 1-800- MDS-5556
Or send a message to

Simplify Your Business with an SOP

One of the best ways to ensure your business runs smoothly is by creating a Standard Operation Procedure (SOP) manual that documents all of your business’s procedures, tasks and activities. An SOP manual can alleviate stress, disorder and chaos from your place of business by streamlining all of your regular business tasks.
Want to take a day off or go on vacation? With an SOP in place, you can leave your business in good hands, knowing that all daily tasks and activities have already been documented and will be implemented according to what has already been put in place. An SOP can also legitimize your business for your employees. For your customers, it will create a seamless, professional look and feel, encouraging confidence in your business.
  1. Begin with a purpose. 
    Make sure you determine exactly what the purpose of your SOP will be — usually, to document your daily activities and serve as a guide for the running of your company — and the scope of work that you will be describing. Many times, an SOP includes descriptions for each procedure (opening/closing rituals, cash-register management, etc.), job descriptions and responsibilities, rules and consequences for breaking the rules (attendance policies and more), and proper equipment-management procedures.
  2. Use a template.
    Free SOP templates are available online and greatly reduce the confusion of creating an SOP from scratch. Using an SOP template, or building one from an existing SOP, can also save you precious time — which gives you more time to manage your business.
  3. Go into detail. 
    The best SOPs leave nothing to chance. Be specific in your SOP — make sure to describe equipment and products by name, and be specific about the various locations around your place of business. When necessary, include organizational charts and maps plotting out your business, and designate certain areas of your building for specific things — i.e. the mail room — to alleviate staff confusion.
  4. Put it into place. 
    Make the SOP a focus of your business practices. Let your employees know where it is and ensure they learn it.
Finally, emphasize the importance of following the SOP. If your employees know their job descriptions and the company’s rules, all aspects of your business should run more smoothly — taking the pressure off of you as a business owner. Additionally, as your company grows, having an SOP in place will make the growth easier to handle. Update the SOP manual periodically to reflect job description changes and other modifications.