Friday, March 29, 2013

How do you eat an elephant?

New Quick Count Module 

How do you eat an elephant? One bite at a time 
How do you manage your warehouse inventory? Cycle Counts. Cycle inventory counting is an inventory management approach where part of an inventory is counted each day. A counting schedule is developed, and specified areas of inventory are checked according to the schedule.  Using the new MDS QuickCount module it's a simple 3 step process. 

Three simple steps
  • Create and upload count list in Excel or Spreadsheet
  • Enter counts into system after counting
  • Update variances and run report to verify your inventory

Enter your Counts

Run your report

Cycle counting is an important inventory management approach that provides many benefits.

Accuracy and Pilferage Reduction

Cycle counting, involving inventory assessment with an automated system, keeps accurate data with less chance of error because fewer items are inventoried at one time. Fewer items will be stolen from inventory if employees understand that inventory levels are accurately updated on a frequent basis. In addition, management will be alerted more quickly of other problems with inventory levels.

Productivity and Improved Expediting

Warehouse workers will be more productive with cycle counting because the location of items in inventory will be more accurate. Less time will be spent trying to locate items that are no longer in inventory or have been moved to another location. When inventories are inaccurate, it may be difficult to expedite customer rush requests. In addition, if finding items takes more time, then to compensate for the additional time, higher expedited shipping costs may be incurred.

Reduced Management Time

A more accurate inventory reduces the amount of time management exceptions that occur. For example, if a customer order cannot be fulfilled because of an assumed wrong inventory level, the customer has to be contacted and management must seek other methods to satisfy the customer’s needs.

Less Safety Stock

A more accurate inventory reduces the number of stock outs and allows for a lower level of safety stock. Safety stock is an added level of inventory maintained to prevent not having enough inventory on hand.

For more information on TSH or MDS call The Systems House, Inc. at 1-800- MDS-5556. Or send a message to
Click here and tell us how we can help you with your business solutions.

Friday, March 15, 2013

Who needs more money?

Easily generate and monitor your daily cash flow using the MDS Financials Module

Small businesses run on cash and knowing where cash is and where it’s gone is among the most important things a small business owner can know.
For those of you who either don’t know what a cash flow statement is or don’t think it’s very important here are some reasons you might want to reconsider your position on this topic:
A cash flow statement can tell you if you’re running out of money while you’re profitable. 
Yes, profits are incredibly important if you’re a small business, but cash is even more important.  It’s possible that fast growing businesses can be profitable, and at the same time run out of cash.  A cash flow statement can tell you if this is happening.
A cash flow statement can tell you if the owner is taking too much money out of the business. 
Many small businesses are pass through organizations and are taxed as Subchapter S Corporations.  Owners of these companies will often take money out in the form of distributions.  Distributions don’t show up on a profit and loss statement but do show up on a cash flow statement.
You will see the results of building inventory, letting receivables grow or paying suppliers more quickly.   
Changes in any of the three areas above won’t show up in your profit and loss statement.  They will appear in your balance sheet, but you have to understand how to interpret the changes.  In a cash flow statement they are easy to spot and that helps you understand what’s happening to your cash.
Capital purchases show up as an expense. 
Your profit and loss statement won’t show you if you’re buying too much equipment.  Your cash flow statement will.  If you need equipment, you can see how that equipment should be financed.
You’ll see what your bank loan payments are doing to your cash. 
As with equipment purchases, payments to your bank for principal don’t show up on your profit and loss statement. 
These changes in your cash position often mean your business will run out of money if not managed properly.  They have nothing to do with your profit and loss statement but they have a huge effect on the cash in your business.  And, there is a major rule of business; if you run out of money you don’t get to play the game anymore.

Using our new MDS Cash Flow Reporting a click and drill gives you the latest financial information about your companies business activity. 

For more information on TSH or MDS call The Systems House, Inc. at 1-800- MDS-5556. Or send a message to
Click here and tell us how we can help you with your business solutions.

Friday, March 8, 2013

My mother always told me to be a doctor...

Healthcare Reform Drives Physicians Towards M&A and Hospital Buyouts

The era of the independent doctor, running a quaint hometown practice as a small business, is coming to a screeching halt. About 2,910 physicians were involved in mergers or acquisitions last year -- nearly double the number in the previous year -- according to a new report from PricewaterhouseCoopers (PwC). Mergers and buyouts among physician practices is already at record numbers this year, and expected to balloon as the new health reform law is implemented.

As more and more doctors join hospital groups the differences in buying patterns will put stress on existing supplier relationships. If you are distributor servicing a hospital now, you have the opportunity to expand you business with the influx of new doctors who will now be purchasing supplies within the hospital supply chain.

Are you poised to take advantage of this growth? - As doctor's start to use the hospital supply chain they will have to understand the changes in the supply chain model and very likely the products and usage will be very different for a doctors office.  

The good news is that the MDS system will give you the tools to take advantage of this industry movement and build your own business..!!! 
Focus on Medical Industry Segments and Selling 
How MDS helps you to service that business 
 Here are just a few of the tools that will help you  focus and grow your business in the physician space within these new healthcare supply chains 

Formulary Orders
Contracts and Rebate Management
Salesman Laptop System
Web Ordering featuring RemoteNet 
Scanconnect Barcode Inventory Systems
Pharmacy Integration/ Pharma capabilities
Integrated Drug Pedigree
Delivery Master/POD - Proof of Delivery
UPS/Fedex Integration
Custom Pricing Setup

For more information on TSH or MDS call The Systems House, Inc. at 1-800- MDS-5556. Or send a message to
Click here and tell us how we can help you with your business solutions.

Friday, March 1, 2013

33 years and Inventory Management is pretty much the same..

Automated purchasing by vendor

So thirty three years ago Gordon Graham published his book on distribution and inventory management.
However its not available as an Ebook yet ,sorry ipad and kindle folks.
If you want the updated version you can look at
this is literally the same stuff.

Now that you understand there is nothing new under the sun on that side, we can at least make it easier to do what the system tells you.
The updated MDS automated purchase order generation system now allows you to view each vendor , check minimums and automatically generate your purchase orders to be sent via EDI or Fax/Email.

Here is the Book Information - worth taking a look..

For more information on TSH or MDS call The Systems House, Inc. at 1-800- MDS-5556. Or send a message to
Click here and tell us how we can help you with your business solutions.